Officers And Board Members: Roles and Responsibilities

President

Theresa Fitzpatrick email - tabilel@yahoo.com

• Uphold the Mission of the WIS
• Oversee committees; assist in setting and reaching goals
• Serve as liaison between WIS/Aldermen and City Hall
• Communicate with other neighborhood organizations
• Ensure consistent message is delivered to the community from WIS
• Serve on the Executive Committee

Deliverables

• Agendas for meetings
• Innovative ideas for community-based activities
• Update and maintain WIS handbook for future WIS Directors

Vice President

Lauren Paul email: lauren.paul@comcast.net

• Oversee a committee
• Participate in all other committee activities
• Work closely with the President to establish yearly goals
• Provide support to the President on all of their responsibilities
• Serve on the Executive Committee

Deliverables

• Plan and assist in the implementation of committee-related events

Treasurer

Kelly Petracca email: petraccagang@comcast.net

• Work with other WIS members to establish and preserve Tax Exempt status
• Provide written financial report at each BOD meeting
• Responsible for disbursements of WIS funds and reconciling funds on a timely basis
• Serve on a committee
• Serve on the Executive committee

Deliverables

• Financial reports, business as usual, as well as Special Event reports, (Village Day, Progressive Dinner, etc.), when needed
• Provide ‘how to’ documentation for future Treasurer

Member of the Executive Committee

Theresa Fitzpatrick, Lauren Paul, Kelly Petracca, Monique Byrne, Anki Wolf

• Be available to discuss/decide on immediate issues or concerns, if necessary
• Attend regular Executive Committee meetings/planning sessions
• Help set yearly goals and agenda items for the WIS

Deliverables

• The yearly “plan” for the WIS

Secretary

Portia Pantages  email: portia814@aol.com

• Record minutes at each meeting and distribute to the BOD
• Update files with current newsletters and keep all WIS business files up to date
• Send out thank you notes and any other information to the community etc.
• Responsible to send out mass emails to WIS distribution list on upcoming events and important community news
• Serve on a committee

Deliverables

• Minutes from each meeting
• Updated files

Database Manager/Membership Coordinator

Robin Healy email:  rmhealey@hotmail.com

• Maintain database of WIS current members, and dues paid information
• Provide periodic reports of current members and dues paid to President, and at BOD meetings, when needed
• Work closely with Treasurer to ensure accurate dues paid information

Deliverables

• Updated member ledger
• Member reports (can be sent via email/soft copy
• Provide ‘how to’ documentation for future DB Mgr / Membership Coordinator

Web Master

Christopher Pitts email: cpitts@wabanimprovement.org

• Add and maintain relevant and current information on the WIS website
• Attach relevant and helpful links
• Monitor and maintain functionality of dues and contributions being paid via the web

Deliverables

• Updated website with WIS information and relevant links
• Maintain on line dues function
• Provide ‘how to’ documentation for future Web master

Business Liaison

• Provide invitations, newsletters and communicate agenda items to the Waban business community
• Solicit businesses to participate, support and donate to WIS and WIS sponsored events, when and where appropriate

Deliverables

• Stronger relationship with Waban businesses

Neighborhood Advocate

Sona Petrossian  email: waban71@yahoo.com

• Determine top issues (2-5) the WIS will be ‘advocates’ for each year
• Develop a working list of top issues for WIS long range plans.
• o Responsible to be committed to the top issues and ensure all appropriate persons are aware and involved (City, State, neighbors, etc.)
• Provide BOD and neighbors with updates on top issues/concerns

Deliverables

• Report updates on top issues to be posted to Website or in newsletter

Receivable Coordinator

Bob Cantin  email: cantinbob@rcn.com

• Responsible to collect mail from PO Box, deposit checks into bank account
• Provide receivable information and/or deposit slips by accounting classifications to Treasurer and reconcile as necessary
• Provide membership slips with dues amount received to Database Manager

Deliverables

• Coordinate with Treasurer and Database Coordinator, as needed to ensure all information is received for reports

Committee Chairperson (Chairperson does not need to be a Board Member)

• Provide leadership to committee in setting goals, plans, implementation
• Organize committee meetings and agendas
• Provide updates to the President and Vice President and at BOD meetings

Deliverables

• Activities and/or events
• Provide ‘how to’ documentation for future Committee Chair

Board of Directors

Monique Byrnepmoniquebyrne@comcast.net

Bob Cantin bob_cantin@ml.com

Robin Healy rmhealey@hotmail.com

Keith Munsell munsell@bu.edu

Kim Nauen kimnauen@yahoo.com

Sona Petrossian waban71@yahoo.com

Christopher Pittscpitts@wabanimprovement.org

Gail Wintersteiner g.winters@rcn.com

Anki Wolf anki@hms.harvard.edu